Vendor Policy

ALL VENDORS THAT PURCHASE A TABLE(S) AUTOMATICALLY AGREE TO THESE POLICIES.

  1. Each vendor and their associates/employees (“Vendor”) shall act professionally and respectfully. Rude or abusive behavior will not be tolerated. Detroit Card Show is for collectors of all ages, and it should be a friendly and safe event for everyone.  
  2. Vendors must abide by all laws, Venue rules and reasonable instructions from Venue employees and Detroit Card Show. Detroit Card Show is not responsible for any Vendor’s actions.
  3. Vendors are required to follow state and local laws regarding sales tax and business licensing.
  4. Vendor fees are non-refundable. Vendors who cancel more than 30 days in advance will be given full credit for a future show. Vendors who cancel less than 30 days in advance will be given credit for a future show minus a $15 administration fee per table, per day. Vendors who cancel less than 7 days in advance will be given credit for a future show minus $25 administration fee per table, per day. Vendors that give less than 24 hour notice that they will not be making to the show are not qualified for any sort or refund or credit towards future shows. If a Vendor does not communicate or does not show up for the show, there will be no credit issued, and the Vendor may be banned from future shows. 
  5. Vendors must have appropriate products and behavior at the sole discretion of Detroit Card Show. Vendors cannot sell food or beverages. Any vendor caught selling counterfeit, stolen or products that have been tampered with will be permanently banned.
  6. Vendors cannot move or adjust any table placing without permission. Vendors cannot block or obstruct fire doors and exits.
  7. Vendors agree to indemnify and hold Detroit Card Show, its affiliates and the Venue harmless against any and all claims for damages, liabilities, theft or other costs or losses caused by Vendor or any person. 
  8. Vendors may not use speakers without the consent of Detroit Card Show. Vendors may not engage in any activities that are disruptive to attendees, other Vendors or the event. 
  9. All Vendor displays must be reasonable in size, appearance and content. Displays may not obstruct attendees, other Vendors or exits without approval of Detroit Card Show.

VENDOR AGREEMENT

A. Independent Vendor Relationship  

Vendor is and shall remain an independent vendor and contractor. Nothing in this Agreement  shall be construed to create a partnership, joint venture, agency, employment, fiduciary,  franchise, or representative relationship between Vendor and Organizer. Vendor has no authority  to bind, obligate, or represent Organizer in any manner.  

B. Disclaimer of Liability  

Vendor acknowledges and agrees that participation in the Event is at Vendor’s sole risk. Vendor  assumes full responsibility for the safety, security, and condition of all merchandise, inventory,  cash, equipment, displays, signage, and personal property brought onto the Event premises. To  

the fullest extent permitted by law, Organizer shall not be liable under any circumstances for any  loss, theft, damage, destruction, or disappearance of Vendor property, whether caused by theft,  accident, fire, water, acts of third parties, or any other cause. Vendor is encouraged to maintain  appropriate insurance coverage for its property and activities.  

C. Vendor Conduct  

Vendor shall conduct all business activities at the Event in a professional, orderly, and lawful  manner. Vendor agrees to comply with all applicable federal, state, and local laws and  regulations, all venue rules, policies, and safety requirements, and all reasonable instructions,  rules, and directives issued by Organizer or Event staff. Vendor is solely responsible for the  conduct, actions, and omissions of Vendor’s employees, agents, helpers, and representatives.  

Any violation of this Section may result in immediate corrective action, including removal from  the Event without refund, at Organizer’s sole discretion.  

D. Gambling, Games of Chance, and Prohibited Promotions  

Vendor shall not conduct, promote, facilitate, or participate in any form of gambling, wagering,  betting, raffles, lotteries, mystery pulls or packs, chance-based promotions, or games of chance at 

Vendor’s table, booth, or anywhere within the Event premises. This prohibition includes, without  limitation, raffles or drawings requiring payment or consideration; mystery packs, pulls, or boxes  where outcomes are determined by chance; betting or wagering on card values, games, or  outcomes; and any activity that may constitute illegal gaming under Michigan law or applicable  local ordinances. The only exception is where such activity is expressly authorized in advance in  writing by Organizer and is fully compliant with applicable law. Violation of this Section  constitutes a material breach of this Agreement and may result in immediate cessation of the  activity, confiscation of related materials, immediate removal from the Event without refund,  temporary or permanent ban from future Events. All enforcement decisions under this Section  shall be final.  

E. Counterfeit, Illegal, and Prohibited Merchandise  

Vendor represents and warrants that all merchandise, products, and materials offered for sale,  trade, or display at the Event are authentic, lawful, and legitimately obtained. Vendor shall not  sell, display, trade, promote, or distribute counterfeit, fake, unlicensed, altered, resealed,  fraudulent items, stolen or unlawfully obtained merchandise, items infringing any trademark,  copyright, publicity right, or other intellectual property right, or any illegal or prohibited goods.  Vendor is solely responsible for verifying the authenticity and legality of all merchandise. If  Organizer determines, in its sole discretion, that prohibited merchandise is present, Organizer  may immediately confiscate or remove such items, remove Vendor from the Event without  refund, or impose a temporary or permanent ban from future Events. Repeat or serious violations  will be grounds for permanent exclusion.  

F. Theft or Misuse of Event Property  

Vendor shall not steal, remove, misuse, damage, or otherwise interfere with any property owned,  rented, or provided by Organizer or the Event venue. Event property includes, without limitation,  table covers, display cases, tables, chairs, signage, equipment, fixtures, and supplies. Any theft,  unauthorized removal, or misuse of Event property shall constitute a material breach of this  Agreement and will result in a one-hundred-dollar ($100) fine per incident, immediate removal  from the Event without refund, or possible lifetime ban from all future Events, at Organizer’s  sole discretion. Organizer reserves the right to pursue additional legal or equitable remedies as  permitted by law.  

G. Clean-Up; Trash Removal; Area Restoration  

Vendor is responsible for maintaining a clean and orderly booth area throughout the Event. At the  conclusion of the Event, Vendor shall fully clean and restore its assigned area, including the  removal of all trash, debris, packaging, merchandise, displays, and personal property. Failure to  comply with this Section shall result in a two-hundred dollars ($200) clean-up fine or possible  suspension or ban from future Events, at Organizer’s sole discretion. Organizer may arrange for  cleaning or disposal at Vendor’s expense if Vendor fails to comply.  

H. Organizer Enforcement Rights and Remedies  

Organizer reserves the full and exclusive right, in its sole discretion, to enforce this Agreement  and all Event rules. Without limiting any other rights or remedies, Organizer may impose fines or 

penalties as provided in this Agreement, require immediate correction of violations, confiscate or  remove prohibited or unauthorized items, remove Vendor from the Event without refund, or  suspend or permanently ban Vendor from future Events. Organizer’s enforcement decisions are  final, binding, and non-appealable. The exercise of enforcement rights under this Agreement  does not waive Organizer’s right to pursue additional legal or equitable remedies.  

I. Sales Tax, Licensing, and Regulatory Compliance  

Vendor is solely responsible for obtaining and maintaining all required business registrations,  licenses, permits, complying with all federal, state, and local tax laws, as well as collecting and  remitting all applicable sales, use, and other taxes, including Michigan sales tax. Organizer does  not collect, remit, or assume responsibility for any taxes on Vendor’s behalf. Vendor agrees to  indemnify Organizer for any claims, penalties, or liabilities arising from Vendor’s failure to  comply with this Section.  

J. Indemnification  

Vendor shall defend, indemnify, and hold harmless Organizer, its owners, members, officers,  employees, agents, contractors, volunteers, and representatives from and against any and all  claims, demands, damages, losses, liabilities, fines, penalties, costs, and expenses (including  reasonable attorneys’ fees and costs) arising out of or related to:  

a) Vendor’s participation in the Event  

b) Vendor’s merchandise, products, or services  

c) Any alleged counterfeit, illegal, defective, or infringing items  

d) Vendor’s conduct, negligence, or willful misconduct  

e) Acts or omissions of Vendor’s employees, helpers, agents, or representatives  f) Claims by attendees, customers, other vendors, or third parties  

This indemnification obligation shall survive the termination or expiration of this Agreement.  K. Limitation of Liability; Damages Waiver  

To the maximum extent permitted by law, Organizer shall not be liable for any indirect,  incidental, consequential, special, exemplary, or punitive damages, including lost profits or  business interruption, arising out of or relating to the Event or this Agreement, even if Organizer  has been advised of the possibility of such damages. Organizer’s total cumulative liability for  any claim arising under or related to this Agreement shall not exceed the total amount of fees  actually paid by Vendor to Organizer for the specific Event giving rise to the claim. Vendor  acknowledges that this limitation of liability is a material inducement for Organizer to permit  Vendor’s participation in the Event.  

L. Event Changes  

Organizer reserves the right to modify Event details at any time, including but not limited to  Event dates, hours of operation, floor plans, booth locations, or venue arrangements.  14. Force Majeure

Organizer shall not be liable for any delay, interruption, or cancellation of the Event caused by  circumstances beyond its reasonable control, including but not limited to acts of God, fire, flood,  severe weather, government orders, public health emergencies, labor disputes, utility failures,  venue unavailability, or other force majeure events. In such circumstances, Vendor shall not be  entitled to any refund, credit, or compensation, unless Organizer determines otherwise in its sole  discretion.  

M. Termination; Removal; No Refund Policy  

Organizer may terminate this Agreement or remove Vendor from the Event at any time, with or  without prior notice, if Vendor:  

a) Violates any provision of this Agreement  

b) Engages in illegal, unsafe, deceptive, or disruptive conduct  

c) Receives credible complaints from attendees, staff, or other vendors  

d) Poses a risk to the Event, venue, Organizer, or participants  

Upon termination or removal for any reason, Vendor shall not be entitled to any refund, credit, or  compensation. Organizer’s decision under this Section shall be final.  

N. General  

16.1 Dispute Resolution; Binding Arbitration. Any disputes, claims, or controversies arising  out of or relating to this Agreement, the Event, or Vendor’s participation shall be resolved  exclusively through final and binding arbitration, and not through litigation in court. Arbitration  shall be conducted in the State of Michigan before a single arbitrator, in accordance with the  rules of either the American Arbitration Association (AAA) or JAMS, as selected by Organizer in  its sole discretion. The arbitrator’s decision shall be final, binding, and enforceable in any court  of competent jurisdiction. Each party shall bear its own attorneys’ fees and costs, unless  otherwise awarded by the arbitrator. Vendor knowingly and voluntarily waives any right to a jury  trial or class action.  

16.2 Governing Law. This Agreement shall be governed by and construed in accordance with  the laws of the State of Michigan, without regard to its conflict-of-laws principles. 

16.3 Entire Agreement. This Agreement constitutes the entire agreement between the parties  concerning Vendor’s participation in the Event and supersedes all prior or contemporaneous  agreements, understandings, representations, or communications, whether written or oral. No  amendment or modification of this Agreement shall be valid unless in writing and signed by  Organizer. 

16.4 Severability. If any provision of this Agreement is held to be invalid, illegal, or  unenforceable, the remaining provisions shall remain in full force and effect, and the invalid  provision shall be modified to the minimum extent necessary to make it enforceable. 

15.5 Waiver. Organizer’s failure to enforce any provision of this Agreement shall not constitute a  waiver of that provision or any other provision.